To: Academic Deans
From: Sarah Fisher Gardial
Date: June 24, 2009
I. Tenure and Promotion
Our records show that the faculty members whose names appear on the attached list are to be considered for tenure during the 2009-2010 academic year. Please check the list and confer with your department heads to make sure we are in agreement on these tenure review dates. If there are omissions, please provide the names of those faculty members who should be included on the tenure review list. If your list says NONE, our records indicate that you do not have faculty members scheduled to be reviewed for tenure during the 2009-2010 academic year. If this information is incorrect, please notify me immediately.
The attached list does not contain information regarding those faculty members who will be reviewed for promotion in the coming year. A section has been included in the list for you to provide this information to us. We understand that this is an estimate, and that there may be some changes as we get closer to the fall semester. However, it would be helpful to have your best information at this point in time. Please add your promotion information to the table and send it back to our office.
I have attached copies of the 2009-2010 Faculty Evaluation Calendar and a guideline for department heads which has already been sent to those faculty members who, according to our records, are scheduled for tenure review this fall. You will need to forward this relevant information to those members who are going up for promotion.
When an individual’s native language is not English, we are required to include a statement in the tenure dossier certifying that the candidate is sufficiently competent in English to be able to perform his/her duties. Rather than asking for certification after the fact, we are now asking each dean or department head to forward this information for all appropriate candidates for tenure and/promotion. For colleges with departments, we would ask the dean to compile a complete college list to be submitted along with the dossiers to the Provost’s Office.
The summary sheet and dossier for promotion and tenure cases, along with the English competency memo, and the faculty member’s CV should be submitted to the College Office no later than January 8, 2010, and submitted to the Provost’s Office no later than March 5, 2010. We are currently working on an electronic submission process for these forms for the 2009-2010 P & T process. More details will be provided at a later date regarding the specific submission process.
II. Retention of Probationary Faculty
The form entitled “Annual Recommendation on Retention of Tenure-Track Faculty” is to be used when submitting results of retention reviews. You will notice that a new form has been provided which provides for both annual evaluation and retention decisions to be made simultaneously in the fall. You will be receiving information later this summer to explain the new form along with other changes in the Faculty Handbook for the coming year. Please pay close attention to the schedule of due dates for tenure-track faculty who are not going to be retained. These dates are included in the Faculty Handbook, section 3.11.3.3.
Posted: September 3, 2009