Faculty Evaluation Calendar 2019-2020
Guidelines Annual Retention Reviews
A. Schedule For Promotion and Tenure Review
The Office of the Provost will send a list of faculty who must undergo promotion and tenure review in the summer before the review occurs. Faculty members who wish to be considered for promotion and tenure before the year indicated in the letter of appointment must obtain written approval before submitting their dossier for review.
| Date | Event |
|---|---|
| September 3 | Promotion and Tenure Workshop – Faculty/Department Heads, 9:30 – 11:00, Black Cultural Center (BCC) 102/103/104 |
| September 12 | Promotion and Tenure Workshop – Faculty/Department Heads, 2:00 – 3:30, Black Cultural Center (BCC) 102/103/104 |
| September 13 | All Promotion and Tenure review committees established |
| September 18 | Promotion and Tenure Workshop – Faculty/Department Heads, 1:30 – 3:00, Black Cultural Center (BCC) 102/103/104 |
| October 18 | Latest deadline for submission of tenure dossier and supporting materials to department/unit head (some departments may set an earlier deadline) |
| January 3 | Deadline for submission of departmental recommendations to the College |
| January 31 | Deadline for submission of college committee recommendations to the Dean |
| February 28 | Deadline for Dean’s recommendations to the Provost |
| April 13 | Promotion and Tenure Workshop – Faculty/Department Heads, 1:00-2:30, Black Cultural Center (BCC) 102/103/104 |
| April 14 | Promotion and Tenure Workshop – Faculty/Department Heads, 9:00-10:30, Black Cultural Center (BCC) 102/103/104 |
| Late June | Board of Trustees action on 2019 tenure and promotion recommendations |
B. Schedule for Retention and Annual Evaluations of Tenure-Track Faculty
All tenured faculty members who are not on leave must be evaluated each academic year. All probationary faculty members beyond their first year will have a combined retention review and annual evaluation each fall. In exceptional circumstances, a probationary faculty member may be evaluated during the first academic year at the discretion of the department head.
| Date | Event |
|---|---|
| October 1 | Generally, faculty members should submit their materials for annual evaluation and retention four weeks prior to the departmental due date for recommendations to the college. Please check with your department head to confirm this timing |
| November 1 | Deadline for departmental recommendations on annual evaluations and retentions to the College |
| November 15 | Deadline for College recommendations on annual evaluations and retentions to the Provost |
| December 13 | Deadline for Provost recommendations on annual evaluations and retentions to be finalized in the online review system. |
See Faculty Handbook (3.11.4.4) for dates related to notice of non-renewal.
C.Schedule for Periodic Post-Tenure Performance Review
Except where applicable according to the Appendix: Procedures for Periodic Post-Tenure Performance Review in the Faculty Handbook, each tenured faculty member must undergo some form of comprehensive performance review no less often than every six years. The Periodic Post-Tenure Performance Review (PPPR) shall not substitute for the Annual Performance and Planning Review in the year a faculty member is scheduled for PPPR.
| DATE | EVENT |
| September 13 | Deadline for college nominations for PPPR Committee members submitted to the Office of the Provost |
| December 1 | All PPPR Committees appointed |
| January 15 | All necessary materials available to PPPR Committee |
| March 31 | PPPR Committee report submitted to Faculty members, Department Head, Dean, and Provost |
| May 15 | Provost notifies all parties on final recommendation |
| June 1 | Deadline for PPPR Assessment Report to the Board of Trustees |
D. Schedule for Lecturer Promotion Review
All non-tenure track faculty must receive undergo evaluation each year. The evaluations themselves are to remain in the non-tenure-track faculty member’s departmental file. In order to be considered for promotion, a non-tenure-track faculty member must have annual evaluations for every year under review.
| Date | Event |
|---|---|
| October 30 | Non-Tenure Track Faculty Promotion Workshop – NTT Faculty/Department Heads, 1:30-3:00, Black Cultural Center (BCC) 102/103/104 |
| November 5 | Non-Tenure Track Faculty Promotion Workshop – NTT Faculty/Department Heads, 9:30-11:00, Black Cultural Center (BCC) 102/103/104 |
| November 14 | Non-Tenure Track Faculty Promotion Workshop – NTT Faculty/Department Heads, 2:00-3:30, Black Cultural Center (BCC) 102/103/104 |
| January 24 | Eligible Non-Tenure Track Faculty Submit dossiers to their units. |
| February 28 | Units submit recommendations to the College |
| March 2-31 | College NTT Faculty Promotion Committee reviews candidate dossiers |
| April 1 | College NTT Faculty Promotion Committee submits recommendations to Dean of the College |
| May 1 | Dean makes recommendation to the Provost |
| June 30 | Provost notifies candidates of outcome of the process |
E. Schedule for Annual Evaluations of Non-Tenure-Track Faculty
Note: All regular, full-time, non-tenure track faculty members, beyond their first year of employment, must be evaluated via the online review system.
| DATE | Event |
| January 24 | Generally, non-tenure track faculty members should submit their materials for annual evaluation four weeks prior to the departmental due date for recommendations to the college. Please check with your department head to confirm this timing. |
| February 21 | Deadline for Departmental recommendations on non-tenure track annual evaluations to the College. |
| March 6 | Deadline for College recommendations on non-tenure track annual evaluations to the Office of the Provost |
| March 27 | Deadline for Provost recommendations on non-tenure track annual evaluations to be finalized in the online review system. |