Faculty Evaluation Calendar 2017-2018
Guidelines Annual Retention Reviews 2017-18
A. Schedule For Promotion and Tenure Review
The Office of the Provost will send a list of faculty who must undergo promotion and tenure review in the summer before the review occurs. Faculty members who wish to be considered for promotion and tenure before the year indicated in the letter of appointment must obtain written approval before submitting their dossier for review.
| Date | Event |
|---|---|
| September 15 | All Promotion and Tenure Review Committees established |
| September 5 | Promotion and Tenure Workshop – Faculty/Department Heads, 9:30 – 11:00, Black Cultural Center (BCC) 102/103/104 |
| September 13 | Promotion and Tenure Workshop – faculty/department heads, 1:30 – 3:00, Black Cultural Center (BCC) 102/103/104 |
| September 14 | Promotion and Tenure Workshop – Faculty/Department Heads, 2:00 – 3:30, Black Cultural Center (BCC) 102/103/104 |
| October 20 | Latest deadline for submission of tenure dossier and supporting materials to department/unit head (some departments may set an earlier deadline) |
| January 3 | Deadline for submission of departmental recommendations to the college |
| February 2 | Deadline for submission of college committee recommendations to the dean |
| March 2 | Deadline for dean’s recommendations to the provost |
| April 10 | Promotion and Tenure Workshop – faculty/department heads, 9:00-10:30, Black Cultural Center (BCC) 102/103/104 |
| April 11 | Promotion and Tenure Workshop – faculty/department heads, 1:30-3:00, Black Cultural Center (BCC) 102/103/104 |
| Late June | Board of Trustees action on 2018 tenure and promotion recommendations |
B. Schedule for Retention and Annual Evaluations of Tenure-Track Faculty
All tenured faculty members who are not on leave must be evaluated each academic year. All probationary faculty members beyond their first year will have a combined retention review and annual evaluation each fall. In exceptional circumstances, a probationary faculty member may be evaluated during the first academic year at the discretion of the department head.
| Date | Event |
|---|---|
| October 2 | Generally, faculty members should submit their materials for annual evaluation and retention four weeks prior to the departmental due date for recommendations to the college. Please check with your department head to confirm this timing |
| November 3 | Deadline for departmental recommendations on annual evaluations and retentions to the college |
| November 17 | Deadline for college recommendations on annual evaluations and retentions to the provost |
| December 15 | Deadline for provost recommendations on annual evaluations and retentions to be returned to departments and faculty members |
See Faculty Handbook (3.11.3.3) for dates related to notice of non-renewal.
C. Schedule for Lecturer Promotion Review
All non-tenure track faculty must receive undergo evaluation each year. The evaluations themselves are to remain in the non-tenure-track faculty member’s departmental file. In order to be considered for promotion, a non-tenure-track faculty member must have annual evaluations for every year under review.
| Date | Event |
|---|---|
| November 8 | Lecturer Promotion Workshop— Lecturers/Department Heads,9:30-11:00, Black Cultural Center (BCC) 102/103/104 |
| November 8 | Lecturer Promotion Workshop— Lecturers/Department Heads,3:00-4:30, Black Cultural Center (BCC) 102/103/104 |
| November 14 | Lecturer Promotion Workshop— Lecturers/Department Heads,9:30-11:00, Black Cultural Center (BCC) 102/103/104 |
| January 26 | Eligible lecturers submit dossiers to their units |
| February 28 | Units submit recommendations to the college |
| March 1-31 | College Lecturer Promotion Committee reviews candidate dossiers |
| April 2 | College Lecturer Promotion Committee submits recommendations to dean of the college |
| May 1 | Dean makes recommendation to the provost |
| June 1 | Provost notifies candidates of outcome of the process |
D. Schedule for Annual Evaluations of Non-Tenure-Track Faculty
Note: All regular, full-time, non-tenure track faculty members, beyond their first year of employment, must be evaluated via the online review system.
| DATE | Event |
| January 26 | Generally, non-tenure track faculty members should submit their materials for annual evaluation four weeks prior to the departmental due date for recommendations to the college. Please check with your department head to confirm this timing. |
| February 23 | Deadline for Departmental recommendations on non-tenure track annual evaluations to the College. |
| March 9 | Deadline for College recommendations on non-tenure track annual evaluations to the Office of the Provost |
| March 30 | Deadline for Provost recommendations on non-tenure track annual evaluations to be finalized in the online review system. |