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Faculty Evaluation & Promotion Calendar for 2018–19

Faculty Evaluation Calendar 2018-2019

Guidelines Annual Retention Reviews

A. Schedule For Promotion and Tenure Review

The Office of the Provost will send a list of faculty who must undergo promotion and tenure review in the summer before the review occurs. Faculty members who wish to be considered for promotion and tenure before the year indicated in the letter of appointment must obtain written approval before submitting their dossier for review.

Date Event
September 4 Promotion and Tenure Workshop – Faculty/Department Heads, 9:30 – 11:00, Black Cultural Center (BCC) 102/103/104
September 12 Promotion and Tenure Workshop – Faculty/Department Heads, 1:30 – 3:00, Black Cultural Center (BCC) 102/103/104
September 13 Promotion and Tenure Workshop – Faculty/Department Heads, 2:00 – 3:30, Black Cultural Center (BCC) 102/103/104
September 14 All Promotion and Tenure review committees established
October 19 Latest deadline for submission of tenure dossier and supporting materials to department/unit head (some departments may set an earlier deadline)
January 4 Deadline for submission of departmental recommendations to the College
February 1 Deadline for submission of college committee recommendations to the Dean
March 1 Deadline for Dean’s recommendations to the Provost
April 9 Promotion and Tenure Workshop – Faculty/Department Heads, 9:00-10:30, Black Cultural Center (BCC) 102/103/104
April 10 Promotion and Tenure Workshop – Faculty/Department Heads, 1:30-3:00, Black Cultural Center (BCC) 102/103/104
Late June Board of Trustees action on 2019 tenure and promotion recommendations

B. Schedule for Retention and Annual Evaluations of Tenure-Track Faculty

All tenured faculty members who are not on leave must be evaluated each academic year. All probationary faculty members beyond their first year will have a combined retention review and annual evaluation each fall.  In exceptional circumstances, a probationary faculty member may be evaluated during the first academic year at the discretion of the department head.

Date Event
October 1 Generally, faculty members should submit their materials for annual evaluation and retention four weeks prior to the departmental due date for recommendations to the college. Please check with your department head to confirm this timing
November 2 Deadline for departmental recommendations on annual evaluations and retentions to the College
November 16 Deadline for College recommendations on annual evaluations and retentions to the Provost
December 14 Deadline for Provost recommendations on annual evaluations and retentions to be finalized in the online review system.

See Faculty Handbook (3.11.3.3) for dates related to notice of non-renewal.

C. Schedule for Lecturer Promotion Review

All non-tenure track faculty must receive undergo evaluation each year. The evaluations themselves are to remain in the non-tenure-track faculty member’s departmental file.  In order to be considered for promotion, a non-tenure-track faculty member must have annual evaluations for every year under review.

Date Event
October 31 Non-Tenure Track Faculty Promotion Workshop – NTT Faculty/Department Heads, 1:30-3:00, Black Cultural Center (BCC) 102/103/104
November 6 Non-Tenure Track Faculty Promotion Workshop – NTT Faculty/Department Heads, 9:30-11:00, Black Cultural Center (BCC) 102/103/104
November 15 Non-Tenure Track Faculty Promotion Workshop – NTT Faculty/Department Heads, 2:00-3:30, Black Cultural Center (BCC) 102/103/104
January 25 Eligible Non-Tenure Track Faculty Submit dossiers to their units.
February 28 Units submit recommendations to the College
March 1-31 College NTT Faculty Promotion Committee reviews candidate dossiers
April 1 College NTT Faculty Promotion Committee submits recommendations to Dean of the College
May 1 Dean makes recommendation to the Provost
June 28 Provost notifies candidates of outcome of the process

D. Schedule for Annual Evaluations of Non-Tenure-Track Faculty

Note: All regular, full-time, non-tenure track faculty members, beyond their first year of employment, must be evaluated via the online review system.

DATE Event
January 25 Generally, non-tenure track faculty members should submit their materials for annual evaluation four weeks prior to the departmental due date for recommendations to the college.  Please check with your department head to confirm this timing.
February 22 Deadline for Departmental recommendations on non-tenure track annual evaluations to the College.
March 8 Deadline for College recommendations on non-tenure track annual evaluations to the Office of the Provost
March 29 Deadline for Provost recommendations on non-tenure track annual evaluations to be finalized in the online review system.

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